02 — Coaching · Full-stack implementation · Custom automation
Post Grad Project — The system behind a one-person coaching business
I built the website, CRM, hosted course, client portal and custom automation around Post Grad Project, so David can spend more of his attention on the work only he can do: one-on-one coaching. Website inquiries bring a visitor’s goals into the CRM. Coaching calls feed follow-up emails, client drafts and social content ideas, which flow into an agentic editor David uses daily. Each part connects the customer experience to the work behind it.
What the system includes
I built Post Grad Project’s website, course, client portal and CRM around David’s coaching. Clients save their next steps between sessions and choose what progress to share with him.
01 / Website → useful context
Visitors request a practical guide and describe their goal and where they feel stuck. Their answers enter the CRM with the request, giving David context for his follow-up.
The contact record preserves the original request. Download activity is recorded separately from the visitor’s answers.
02 / Course → saved action
Course exercises link to My search, a private client workspace for people, conversations and dated next actions.
Clients can return to their saved actions between coaching sessions, even from another browser.
Clients can ask for a suggestion based on their saved goal and next action. “Why this?” shows the context behind it. They can flag what helped or needs correcting.
Assistance is optional and sends no messages. Suggestions stay separate from the progress update a client chooses to share with David.
Authenticated clients return to their saved workspace. Conflict handling protects edits made in another session. This persistence applies to My search; course lesson checkboxes are currently stored in the browser.
03 / Client choice → coach context
The client chooses whether to share an update. David receives their goal, request for help, progress counts and next-action date under the existing CRM contact.
Prospect names and individual notes stay private. The client can withdraw sharing at any time.
The matching screens demonstrate the connection on staging with fictional data; they do not show a real client’s results.
On David’s side
Requests, promises and conversation history help David decide where to follow up. The CRM puts the source context beside the work, with space to review and edit a response.
Inside Video Desk
I built the editor around saved projects and background runs. The coach can follow an edit from its source script to a rendered version, request a change at a specific moment, and decide where the result may be shared.
01
Call transcript + proposed script
React / Next.js desk
02
Server API → queued agent run
Media tools + rendering
03
Rendered clip + timed feedback
Saved project + run history
04
Coach selects sharing destinations
Delivery package
A successful run records that the agent finished its work. Review and release decisions live on the clip. Delivery checks for an approved sharing state and a rendered version before it builds the package. Finishing a background job alone does not authorize delivery.
Run records and events are saved on disk, so the work history remains available beyond the current page session.
When the queue next starts after a server restart, it checks for runs left in progress without an active worker. It marks them interrupted and adds an error to their history. The coach can see what stopped instead of a job appearing to run forever.
A function-level check with fictional saved records confirmed that an interrupted run becomes failed, its original request and clip reference survive, and the existing event history is retained. Completed runs stay unchanged. This check exercises the recovery code; it does not demonstrate a real server crash or automatic resumption of a render.
This map covers the editing system. The course and My search journey above use a separate learner-controlled sharing flow: saved next actions → optional progress sharing → coach context in the CRM.
Something like this for your business?
Tell me which tasks take up your week and I’ll send a plan within 48 hours. Or book twenty minutes and we’ll talk through what a system like this would need for you.
